Cheshire-based Woodhouse Plumbing, Heating & Electrical has rolled out BigChange’s Mobile Workforce and Job Management platform across its commercial and residential divisions.
BigChange, the all-in-one cloud based system combines back-office CRM, job planning and scheduling and a paperless mobile app for engineers and real-time tracking of vehicles.
Rory Woodhouse founded the business in 2007, aged just 22 and working from a bedroom with just one apprentice and a van. Despite starting his business at the beginning of the deep ‘credit crunch’ recession, the operation has grown organically ever since and now services thousands of home and commercial customers with a 16-strong team. The business recently celebrated its 10th anniversary.
“My vision was to bring everything together in one single joined-up system, all integrated with our Xero accounting and this is exactly what we’ve achieved with BigChange.”
Woodhouse is using a plumbing and electrical specific version of the BigChange system that allows back-office users to plan, manage, schedule and track work effectively including planned maintenance and urgent reactive work. In the back-office, the system is enabling planners to respond faster to customers and is intelligently allocating work orders based on real-time engineer availability, skills, live location and parts stock. This is significantly increasing productivity; minimising customer wait time and driving first time fix at competitive cost.
The integrated CRM is also providing customers with a joined-up experience, thanks to automated job booking confirmations, service reminders, ETA updates on the day of service and electronic quotation and invoicing.
“My vision was to bring everything together in one single joined-up system, all integrated with our Xero accounting and this is exactly what we’ve achieved with BigChange,” says Rory, founder and Managing Director. “Technology like this gives independent operators like ourselves access to the same efficiencies and competitive advantage of the ‘big players’. By managing everything consistently, it means we can grow whilst maintaining our high service commitment.”
Woodhouse’s team of plumbers and electricians benefit from an easy to use Android mobile app. They start their day by completing an electronic timesheet and vehicle check, before instantly accessing job information. Integrated sat-nav with live traffic ensures the best route is taken and customers receive proactive updates by text and email. On arrival, the app allows team members to create instant quotes and guides them step by step through job-specific workflows.
Users can search for parts and add them instantly to the job. Proof-of-service is instantly relayed to the back office and the system generates invoices, custom reports, certificates, legal documents and fully branded job-cards that are automatically shared via a customer’s booking portal or via email.
“Woodhouse is an entrepreneurial led business that has achieved great success in a short period of time,” says Martin Port, BigChange founder and CEO. “Rory identified he needed to match the company’s systems with its growth and has made a big change by harnessing our 3 in 1 JobWatch system. Rory praised our sales, implementation and RoadCrew customer service teams for delivering on their promise of a smooth installation allowing Woodhouse to quickly reap the benefits of change.