Gerry So of Okappy identiﬁes seven ways that job management software can make your life easier.
When you’re running a business and have contractors across different sites, it can be really tricky trying to keep everything under control. Monitoring performance and ensuring your client gets an excellent level of service takes a lot of organisation. Job management software, such as Okappy, offers a cost-effective solution to alleviate this problem. Here are seven ways that job management software can make your life easier.
With job management software, such as Okappy, you can easily send jobs to your staff or sub-contractors, or even receive job requests from your own customers. In addition to removing the need to email and print off check sheets or invoices at either end of the chain, a manager’s visibility of their workforce is improved to the point where it is unnecessary to repeatedly telephone to check on worker progress or request documents. The messaging function within Okappy also allows you to send instant messages back and forth between you and your colleagues, so you can get in touch quickly and easily, improving relationships with your staff.
Job management software can really help to cut back on paperwork, as job sheets can be completed out in the ﬁeld and submitted in minutes without the need for any admin. Automating the cycle of jobs for your team can be beneﬁcial as it reduces the time taken to chase incomplete job sheets or invoices, while increasing visibility for the user.
Using the tracking software within the app, you can easily see the location of your vehicles or engineers. Your team can update their job’s status onsite using their mobile phone. They can ﬁle check sheets or extra job details, attach photos and obtain a client’s signature to acknowledge completion work. Back in the office, you can see the status of all your jobs at a glance, at any time.
Chasing outstanding invoices can be one of the trickiest and most time-consuming parts of the job! But, you can improve the cashﬂow of your business with job management software. You can see at a glance whether invoices are outstanding, and the amount you are owed. You can then send a simple reminder to the customer, encouraging them to pay their bill. You also have the option of exporting all the information to accounting software such as Sage or Xero.
“With job sheet software such as Okappy, you can feel conﬁdent that your paperwork is under control, helping you improve your level of organisation.”
Improve Your Reputation
Little things such as email invoices to your end customers, customised to suit the branding of your business, can portray a really professional and modern company image that will encourage customers to do business with you again. It will improve your reputation with your workforce too, as they’ll be able to easily complete job sheets on the app, enabling them to log their hours, as well as any overtime, quickly and easily.
With job sheet software such as Okappy, you can feel conﬁdent that your paperwork is under control, helping you improve your level of organisation. Our customers have seen savings over on hour per day as they don’t need to chase unpaid invoices or missing job sheets from their plumbers, electricians or other tradesmen.
Improve Work-life Balance
Using job management software can free up your time, enabling you to focus on what’s important, running and building a successful business! It can also help improve your work-life balance, instead of spending every spare moment battling through paperwork, catching up with your team or chasing unpaid invoices, you can spend it doing whatever helps you switch off!